FORM   A

 

No. and date statement _________________________________________________

 

Date of award________________________________________________________

 

Name of work for which land has been acquired ____________________________

 

No. and date of declaration in __________Gazette, viz,.  No._______, dated_______,page__

 

Statement showing compensation awarded by ______________Under section ________Act I

of 1894 to all the persons interested in the plot of land situated in the village of _____________

in estate ____________________No. _____________on the Revenue Roll of the District of

___________________Tehsil__________________

 

 

1

2

3

4

5

6

7

9

10

Sr. No.

Names of per-sons to whom payment is due under the award

Area of land

Abatement of land revenue

Valuation of any buildings that may be taken upon the land.

Total amount due to each persons including the amount shown in column 5, the amount awarded for the land, interest, costs and any other amounts due to the payee in connection with the acquisition of the land

 

Distribution of the amount in column 6 taken form the subsidiary statement AA

Number & date of Voucher

Date on which  possession of the land was handed over to the department authorities for it is acquired

No.

Date

Date

Referen-

ce to the

stating the date

 

*To be filled up in the Accountant-General’s Office.

 

Note.   (1)        Each award statement should be confined to the land to be taken under one declaration, i.e. the award given for lands acquired under more than one declaration should be incorporated in one statement, but as many separated statements submitted, as there are declarations.

           

(2)        Regarding column 7, see Note to Statement AA.

 

FORM   A

Particulars regarding the acceptance by the persons concerned of amount entered in award statement No.___________Date_________

Name of work for which land has been acquired:_______________________________________________________

No. and date of declaration in ________________________Gazette viz., No.________________dated________page_________

 

1

2

3

Serial No. in the statement of award under Section II of the Act

Name of person to whom payment is made under the award

PARTICULARS OF AMOUNT ENTERED IN COLUMN 6 OF THE AWARD STATEMENT

a

b

c

d

Amount accepted without protest

Amount accepted under protest

Amount deposited in court

Amount undisbursed owing to non-attendance and the treasury in which it is deposited

Amount

Court

Reasons for depositing

 

 

Rs.    P.

Rs.     P

                Rs.            P.

Rs.        P.

 

Note:-  In noting these particulars in the award statement it may may be sufficient to enter the letter a, b, c or d, as the case may be, in column 7 of the statement when the whole amount of the award is shown in one of the four sub-columns a, b, c or d in this statement.

 

FORM     B

Number and date of Statement__________________________________

Name of work for which land has been acquired___________________________________________

No. and date of declaration in ________________Gazette, viz., No._____________________dated____________page________

STATEMENT  SHOWING  THE  AMOUNT  OF  COMPENSATION  AWARDED  BY  THE  COURT  OF__________________________________________UNDER  SECTION  26  OF  ACT  I   OF  1894

 

1

2

3

4

5

6

7

8

Serial No. in the statement of Award under section II of the Act

Names of persons to whom payment due under the award

Amount originally awarded

Amount paid by Collector under the original award

Total amount awarded by the court

Further payments due

REMARKS

No. and date of voucher

 

 

Rs.   P.

Rs.   P.

Rs.   P.

 

 

 

 

 

 

FORM   C

(OBVERSE)

FORM   C

(OBVERSE)

 

No. of Vouchers___________________________________

Name of work for which the land has been acquired____________________________________

No. and date of declaration in_________________ Gazette, viz., ________________________   No._________________ dated _______________Serial No.____________________ in award statement No. ______________ dated_______________ Name of payee _____________________ I, ____________________ ___________of___________ Tehsil _____________, District ___________________do hereby acknowledge to have received Rs. __________on account of cost of land taken by the Government as detailed on reverse.

 

                                            Signature of payee

                                            Locality

 

Note:   The receipt should be in English but when the payee is Unable to write in English, he may give a receipt in any language

 

No. of Vouchers_______________________________________

Name of work for which the land has been acquired_______________________________________

No. and date of declaration in _____________________ Gazette, viz.,________________________ No. _________________ dated _______________ Serial No. ____________________ in award statement No. ______________ dated____________ Name of payee  ______________________I,______________________________ of ____________ Tehsil_____________, District___________________ do hereby acknowledge to have received Rs. _________on account of cost of land taken by the Government as detailed on reverse.

 

 

 

                                            Signature of payee

                                            Locality

 

Note:   The receipt should be in English but when the payee is Unable to write in English, he may give a receipt in any language

 

 

 

 

 

Paid in my presence in cash/by Cheque to_______________________ ______________ resident of Village_______________________________________, Station________________________Tehsil__________________________, District _______________________________, the sum of Rupees ________________ ____________________________ paise ___________________in words only

 

    Rs.__________________                                                   Rs._________________

  

Dated: ______________________

 

_____________________________________________________________________

 

Paid in my presence in cash/by Cheque to ________________ ______________________ resident of Village ____________________________ ___________, Station ________________________ Tehsil __________________ ________, District ____________________, the sum of Rupees __________ ______________________________ paise ___________________in words only.

 

    Rs.__________________                                                   Rs._________________

  

Dated: ______________________

Reverse  of  Statement   (C)

DETAILS  OF  LAND, ETC.  AND  THEIR  VALUES

DETAILS  OF  LAND, ETC.  AND  THEIR VALUES

Mauza _______________ Tehsil _____ _______ District _________ Land ___________, Bighas___________, Marias ____________ Sarsais _____ _______ Value _____________ Rupees __________ Paise _____________

 

Paid in my presence by Cheque/in cash to___________________Resident of Village _______________ Station ________________ Tehsil ______________________, District ___________________, The sum of Rupees _______________ Paise _____________only (in words)   Rs __________ (in figures).

 

Dated_________________________

Mauza _______________ Tehsil ____ ________ District _________ Land ___________, Bighas ___________, Marias ____________ Sarsais ____ ________ Value _____________ Rupees __________ Paise_____________

 

Paid in my presence by Cheque/in cash to ___________________Resident of Village _______________ Station ________________ Tehsil ______________________, District___________________, The sum of Rupees _______________ Paise _____________only (in words)   Rs____________(in figures)

 

Dated_________________________

 

 

 

FORM    C C

            Consolidated voucher for payment made during______________________19,   , in accordance with award statement No._________________________________dated__________, on account of land acquired for______________in the District or Tehsil__________________________, Mauza________________

 

1

2

3

4

5

Serial No. in award statement

Name of payeee

Area of land

Amount paid

Signature of the payee and date of payment

 

 

 

 

 

 

 

                 Total:

       Rs.     P

 

 

 

 

 

 

 

Paid in my presence in cash/by Cheque  to the above person the total sum of rupees  _________paise _________only

 

Dated____________________                                                                                   Signature of Officers

 

FORM   E

Name of work for which land has been acquired_________                            

To the Officer-in-charge of______________Treasury.

Please receive for transfer to credit of Revenue Deposits

The sum of Rs.______________on account of compensation

Detailed below:-

Sl.No. in Award Statement

Name of Persons to whom due

Area of land

Amount payable to each

Remarks

 

 

Acres

Rs.  P.

 

 

Dated___________                             Land Acquisition Officer

 

Received the above amount and credited to Revenue Deposits

 

                                                         Treasury Officer

Note :The form should be used when the amounts of compensation

Due are sent to Treasury in the absenceof proprietors who have

Failed to present themselves for payment

 

APPENDIX –13

 

[Referred to in note to P.F.R. 10.16 (IX)and P.F.R.10.20]

 

Instructions laying down the procedure to be followed in dealing with applications for advances for the construction, purchase or repair of houses.

 

1          On receipt of an application for an advance, the head of the office (e.g.the District Superintendent of Police, Divisional Forest Officer or Inspector of Schools) should inspect the land of the house personally and satisfy himself by local inquiry that the amount of the advance applied for has not been over-estimated.  He should then direct one of his responsible subordinates (e.g. Superintendent or Assistant, Nazir or Accountant) to examine the records of the Registration Office and satisfy himself that the property has been free from encumbrances during the past 12 years.  The head of the office should than forward the application with his report thereon to the head of his department for sanction.

 

2.         Under Deputy Commissioner or one of his assistants should personally inspect the land or the house, examine the applicant, and require him to produce title dead, if any , in his possession.  The vendor should next be examined, and he also should be required to produce his title deed.  If the site or house has changed hands more than once, as often  happens, then all the predecessors in title of the present vendor should be examined with their title deed.  When the property lies in a municipal area, the Secretary of the Municipal Committee should then be asked to report, after reference to his records, what person or persons have been in actual possession of the house or the land concerned during the past 12 years.

 

3.         The Deputy Commissioner or one of his assistants should personally inspect the land or the house, examine the applicant, and require him to produce title deed, if any, in his possession.  The vendor should next be examined, and he also would be required to produce his title deeds.  If the site or house has changed hands more than once, as often happens, then all the predecessors in title of the present vendor should be examined with their title deeds.  When the property lies in a municipal area, the Secretary of the Municipal Committee should then be asked to report, after reference to his records, what person or persons have been in actual possession of the house or the land concerned during the past 12 years.

 

4.         The application should then be forwarded by the Deputy Commissioner to the Legal Remembrancer to Government with the investigating officer’s report thereon for further examination to the title.

 

5.         The legal Remembrancer will examine the applicant’s title to the property and will forward the application to the head of the department with his opinion.

 

6.         If the reports of the Deputy Commissioner and the Legal Remembrancer show that the applicant has a clear title to the property, the advance will be sanctioned by the comp percent authority.

 

1.                  Class III of rule 10.16 , requires that an advance for the construction of a house should be pay in installments, the amount of each installment being such as is likely to be required for expenditure in the next three months, and that satisfactory evidence should be produced by the applicant to show that the amount of the previous installment has been actually utilized for the purpose for which it was drawn before the next installment is paid.  A Certificate furnished by the Government employee concerned stating that the amount drawn has been utilized by him will be a sufficient proof of the amount having been actually utilized and the conditions laid down in the rule having been fulfilled.

 

 

APPENDIX 14

(Referred to in P.F.R. 16.5)

 

Rules regarding the procedure to be followed in incurring expenditure on assigned works.

 

With reference to the provisions of Rule 16.5 (a) laying down that the transactions connected with assigned works should be accounted for in the forms and under the procedure prescribed for similar transactions of the Public Works, Department, the following guiding principles in respect of petty construction and repairs costing more than Rs.2,500 in each case have been laid down be the Accountant-General, for observance by the disbursing officers :-

 

(i)                                          Money required for the execution of such works should works should be drawn on abstract bill forms from treasuries, a cash book in Forms P.W.A. I being maintained to show all such sums drawn and the amount the amounts paid there form to individual payees.

(ii)                                        The work will presumably be done either by departmental labour or through a contractor.  In the case of the former the record of payments made as well as of work done will be in Muster rolls Form D.F.R.(P.W.)18 in which will be entered all measurements of work done (other than by daily labour )or materials counted for which payments has to be made.  Payment for work done or materials supplied should be made in the following form: -

           

Form D.F.R. (P.W.) 22 when it is intended to settle the contract or firstly a        finally.

 

(b)        Form D.F.R. (P.W.) 25 when an “on account of payment “ is made to the contractor.  The first and intermediate payments should be made on the white form while the final payments should be made on the yellow form.

(c)        Form D.F.R.(P.W.)26 for all miscellaneous payments for which none of the above referred to forms are suitable.

 

            Note: -Should the system of making advance payments or secured advances be followed, Form D.F.R. (P.W)25 will not be suitable and Forms D.F.R.(P.W)24, as the case may be, should be used.

           

(iii)                                       For rules relating to the upkeep of measurement books and preparation, examination and payment of bills, see paragraphs 4.1 to 4.8 of the Public Works Department Code, and rule 7.28 of Financial Handbook No. 3 –Departmental financial Rules.

 

(iv)                                      To enable the disbursing officer to exercise financial control over the works expenditure charges incurred during the month should be collected in Works Abstract Form P.W.A 10-11 as the case may require, prepared separately for each work when it should be posted into the Register of Works, form P.W.A. 11-12.

 

(v)                                        Besides the above, Contractors’ ledger in Form P.W.A. 14 should be maintained in cases when running payments are made to contractors.

 

(vi)                                      In support of the Abstract bills, on which money is originally drawn as stated in (i) above, the detailed vouchers referred to in (ii) above, should be submitted direct to the accountant-General’s Office in one batch at the end  of the month covered by a schedule of works expenditure Form P.W.A.27.

 

(vii)                                     A list of all sanctions to estimates accorded during the months showing the name of work, the amount of the sanctioned estimate, and the authority for the sanction should be supplied to the Accountant –General by the 5th of the month following that to which the sanctions relate.  In case there is no such sanction in any month a “Nil” report should be sent on that date.  Public Works forms should be used for the sanctions accorded.

 

 

The forms referred to in this Appendix as P.W.A. ‘and D.F.R. (P.W.)are contained in Accountant Code, Volume III and Government of  India of Punjab Department of Finance ; Financial.  Handbook No.3, Departmental Financial Rules respectively.

 

 

 

FORMS

 

 

 

TABLE OF FORMS

 

 

Serial    Rule in which quated                 Description                                                       Pages

No.

 

 

1          2.2                                           Cash Book –specimen of.                                 133

 

2.         6.3                                           Certificate of Transfer of charge.                       134

 

3.         7.6(a)                                       Statement of proposition for Revision of            135

                                                            Establishment. (with detailed information).

 

4.         7.6(a), Note 1                          Statement of proposition for revision of             136

Establishment.(when detailed information

is not necessary)

 

5.         7.12                                         Acquaintance Roll.                                            137

 

6.         7.12                                         Register of undisturbed pay and                        138

                                                            allowances etc.

 

7.         Note 3 below rule 7.12 Bill Register.                                                     139

 

8.         Note 4 below rule 7.12 Bill Transit Register.                                          140

 

9.         8.8(a)                                       Detailed counter signed contingent bill     141-43

 

10        8.15                                         Register of contingent charges.              144

 

11        8.15                                         Register of contingent charges of the                  145

                                                            State Stationery Office.

 

12        10.16 (vi),                                Form of Mortgage Deed to be                     146-50

Note 10.16 (vii)                        executed when the property is

            Note 4 and 10.17                     free hold.

            Note 3.

 

12-A    Second Proviso to                    Form of Mortagage Deed to be executed   151-55      

            clause (vii) of rule                      by both the Government employee and

            10.16                                       the other owner when the land is free-hold

                                                            and is owned by the Government employee

                                                            jointly with his wife, her husband, father or

                                                            son.

 

12-B    Third Proviso to clause Form of Mortagage Deed to be executed   156-61                   (vii) of rule 10.16                      by  owner and the undertaking to be

 given by the Government employee

 when the land is Free-hold

                                                            and is solely owned by the wife,

 husband, father, or son of the

Government employee.

 

13        10.16 (vi) Note                        Form of  Re-conveyance of Mortagaged           162

                                                            Property.

 

14        10.16 (vi) Note, 10.16             Form of Mortagage Deed to be executed   163-68

            Note,1 and Note 4,                  when the property is lease hold.

            10.16 (ix) Note and 10.17.

            Note 3

14-A    Second Proviso to clause          Form of Mortage Deed to be executed        169-74

            (vii) of rule 10.16                      by both the Government employees and

                                                            the other owner when the land is leasehold

                                                            and is owned by the Government employee

                                                            jointly with his wife, her husband, father,son.

 

14-B    Third Provision to clause           Form of Mortagage  Deed to be executed by 175-80

            (vii) of rule 10.16                      the owner and undertaking to be given by the

                                                            Government employee when the land is solely

                                                            Owned by the wife, husband, father,son of the

                                                            Government employee.

 

15        10.16(ix) Note and 10.17         Form of agreement to be executed at the time181-83

            Note 3                                     of drawing an advance by a Government

                                                            Employees for building etc. of houses.

 

16        10.16 (x)                                  Surity Bond – specimen of                                184-85

 

17        10.19                                       Form of Mortagage Deed to be executed       186-89

                                                            when the property is of a Hindu undivided

                                                            family.

 

18        10.21 (7), Note 4                     Agreement to be executed when drawing an      190

                                                            advance for the purchase of Motor Car/Boat/

                                                            Cycle.

 

19        10.21 (7),Note 4                      Mortagage Bond for Motor Car/Boat/Cycle 191-93

                                                            Advance.

 

20.       15.5                                         Indent for Stores-specimen of.            194-95

           

 

FORMS

 

P.F.R. FORM  I

 

(Referred to in P.F.R. 2.2)

 

OFFICE OF _________________                 CASH BOOK-SPECIMEN OF                    Month___________19

 

RECEIPTS                                                                                         PAYMENTS

 

Left hand page

 

Date

No. of Receipt

Where

Necessary

Particulars

Pay

Allowances

Contingencies   

Miscellaneous

Total

Classific-

ation

In

Recoup--ment of

Payment

Advance

 

 

Advance

Payment

 

 

 

 

Rs.P.

Rs.         P.

Rs.           P.

Rs.P.

Rs.              P.

Rs.P.

 

 

 

Right hand page

 

Date

Sub-voucher No.

Particulars

Pay

Allowance

Contingencies

Miscellaneous

Total

Classi-

fication

Out of

Payment

Advance

Out of money drawn in

Anticipated of payment

 

 

 

 

 

 

 

 

Rs. P.

Rs. P.

Rs.P

Rs.P.

Rs. P.

Rs. P

 

FORMS

 

 

P.F.R. FORM 2

 

(Referred to in rule 6.3)

 

CERTIFICATE OF TRANSFER OF CHARGES

 

Certified that we have in the Force/Afternoon of this day ____________________________ respectively made over and received charge of the office of __________________ in pursuance of order No. _______________ ________ Dated __________________________.

 

            Certified that I have assumed /resumed /relinquished charged of the office of _____________________ in the Fore/Afternoon of this day ____________________ _______________ in pursuance of order No. ________________ Dated ____________________.

 

            For use in Audit Office only.                                                     Relieved Officer ___________________ Noted in A/AR at page ____________________         

 

            Signature ________________________                                                                     (Name in Block letters)

 

Noted in Leave Account at page ______________                  Designation ___________

                                                                                                Proceeding on transfer/ level/retirement

 

Leave Salary Certificate/Service

Statement issued on _______________________                  

                                                A.A.O.

Auditor Section Officer _____________________                  Relieving Officer ____________________

                                                Concerned Officer

Noted in A/R at page ______________________                   Signature __________________________

                                                                                                (Name in Block letters)

Noted in leave Accountant at page ____________                   Designation ________________________

Pay Slip issued on ________________________                    Station ____________________________

                                                A.O.                                        Dated _____________________________

                                                _______________

                                                Concerned Officer

Note – (a) The relieving officer should indicate the name of Treasury/Sub-Treasury from where he wants to draw his pay/allowances and leave salary etc.

                                                                                                                                    ________________

                                                                                                                                    Treasury/Sub-Treasury

           

            (b) The Relieved Officer should indicate the name of Treasury/Sub-Treasury from where he wants to draw his pay/allowances and leave salary.                                                                                               ________________

                                                                                                                                    Treasury/Sub-Treasury

 

            Memo, of balance for which responsibility is accepted by the officer receiving charge.

           

            Cash Rs__________________________________Permanent Advance Rs._______________________

 

            Number of Cheque Book in use, if any _____________

 

            Total number of unused cheques, if any _____________

 

                                                                                                                                                Relieved Officer______

 

                                                                                                                                                Relieving Officer ______

 

 

            Delete the part not applicable.

 

FORMS

 

 

 

 

 

P.F.R. FORM  --3

 

[Referred to in P.F.R. 7.6 (a) note 1. thereunder]

 

STATEMENT OF PROPOSITION FOR REVISION OF ESTABLISHMENT

 

(WITHOUT DETAILED INFORMATION)

 

 

                        NATURE OF CHARGES                                         PROPOSITION

 

Present Scale

Proposed Scale

Permanent

Temporary

 

Pay

Pay

Incre-

Ment

per

Month

Decre-

ment

per month

Increme-

ment  per

month

Decre-

ment per

month

 

No.

Designation

Minimum

Increment

Maximum

Average

No.

Designation

Minimum

Increment

Maximum

Average cost

Amount

Amount

Period

Amount

Period

Amount

 

Order of Sanctioning

Authority

 

 

 

 

*

*

*

 

 

 

*

*

*

 

*

*

 

*

 

*

 

 

Money columns

            Note- In preparing this statement, particular attention should be paid to the instructions in P.F. Rules 7.5 and 7.6

 

P.F.R. FORM-4

 

[Referred to in note 1 to P.F.R. 7.6 (A)]

 

STATEMENT OF PROPOSITION FOR REVISION OF ESTABLISHMENT

 

(WHEN DETAILED INFORMATION IS NOT NECESSARY)

 

 

1

2

3

4

5

Class of grade and designation of Government employees affected

Number in cash each class

Rates of Pay

Actual present cost of establishments affected

Approximate extra cost involved by these proposals

 

 

 

 

 

 

 

 

 

 

 

            In the case of district or divisional establishments the costs of the whole establishment or establishments effected should be given in lump sum without details, and in the case of establishments, the scale of which is fixed for the State as a whole the cost of the whole State scale should be entered.  Where a new class is added to an existing establishment the whole of the existing cost of that establishment should be given.

 

            Certified that I have examined the figure in columns 2(a), 3(a) and 4 and have checked the extra cost shown in column 5 with the proposed alterations and additions entered in columns 2(b) and 3(b) and find it to be correct.

 

P.F.R.FORMS 5

(Referred to in P. F. R. 7.12)

ACQUITTANCE ROLL

PERMANENT

ACQUITTANCE ROLL OF ___________ ESTABLISHMENT OF THE ______________

TEMPORARY

 

FOR _________________PAY __________FOR THE MONTH OF 19    .________________________

            TRAVELLING ALLOWANCES

 

                       

Item No.

Name

Designation 

 

  Net amount payable

Dated signature (with stamp where necessary) . Unpaid items to be noted as such and attested

 

 

 

Rs.

P.

      Total unpaid

      Rs. (           )

      rupees

 

                                                     Total

 

 

 

 


            Passed for Rs. .........................(...........................................................) on the authority of

                                                Figure                           words

Establishment

__________________bill of ......................................., for .............................................................

Travelling Allowance

 

            Cashier                                                                                                                                     Drawing Officer

           

            Certified that a proper quittance has been taken in respect of each amoun t paid in this roll from the person estitled to receive it.

                                                                                                                                                            Disbursing Officer

 

 

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