(iii)       ADVANCES FOR PURCHASE OF CONVEYANCES

 

(a) Advances for the purchase of a Motor Car or Motor boat

10.21.  Advance may be sanctioned to a Government employee for the purchase of motor car  provided the following conditions are fulfilled: -

 

(1)        An advance will be given only when the Government considers that it is in the interest of the public service that the Government employee should use a car or a boat in the discharge of his duties. Advances can only be granted to such Government employee as are compelled in the course of their official duties to do much touring or to make frequent journeys at short notice, or where the saving of time is of real importance.

 

(2)        The total amount to be advanced to a Government employees drawing pay not less than one thousand and five hundred rupees per month, should not exceed forty five thousand rupees or the anticipated price of the motor car whichever is less. If the actual price paid is less than the advance taken, the balance must be forthwith refunded to Government.

 

Note.   For the purpose of an advance drawn in England in respect of a motor car “actual price” may also include, in cases in which the advance drawn includes estimates of these charges the amount of freight actually paid on the car up to an Indian port, the cost of its insurance during the voyage and the customs duty paid in India.

           

In the case of a Government employee who chooses to take delivery of the car in England the actual price shall not include any claim on account of freight to India, the cost of insurance for voyage and the customs duty.

           

(3)        Advances should be applied for before the purchase is made and the application for an advance should certify that the Government employee is unable to make the purchase without one.

 

Possession of a conveyance should not be taken by the Government employee concerned until after he has received an intimation that an advance has been sanctioned. Where a Government employee has purchased or taken possession of a conveyance before he has received such intimation, the sanction of the advance will cease to be operative, any money drawn must be forthwith refunded to Government, or fresh sanction accorded with the consent of the Department of Finance which will agree to such fresh sanction only when the circumstances are unusual.

 

Applications for the grant of advance in respect of conveyances which has already been purchased or taken possession by a Government employee, irrespective of whether the price has been paid or not, should not ordinarily be sanctioned. Where, however, special circumstances exist for making a departure from the rules, the case should be referred to the Department of Finance.

 

(4).       A Government employee who is on leave or is about to proceed on leave and for whom an advance has been approved, will be entitled to draw such advance at any time while on leave in India if he receives intimation regarding the availability of the conveyance. The recovery of the advance drawn in such cases will commence with the first issue of pay or leave salary after the advance is drawn.

 

(5)        Recovery of advance will commence with the first issue of pay after the advance is drawn. It will be effected in the manner laid down in clause (v) of Rule 10.16 and the note there under with the modification that the number of monthly instalments in this case will be hundred.

 

(6)        Except when a Government employee proceeds on leave, not being leave on average pay not exceeding four months or earned leave not exceeding 120 days or retires from the service, or is transferred to an appointment the duties of which do not render the possession of a motor car  necessary, previous sanction of the Government is necessary to the sale by him of a car or boat, purchased with the aid of an advance which, with interest accrued, has not been fully repaid. If a Government employee wishes to transfer such a car or boat to another Government employee who performs the duties of a kind that reveals the possession of the conveyance necessary, he may be permitted to transfer the liability attaching to the car or boat to the latter Government employee, provided that he records a declaration that he is aware that the conveyance transferred to him remains subject to the mortgage bond and that he is bound by its terms and provisions.

 

(7)        In all cases in which a car or boat is sold before the advance received for its purchase from Government with interest has been fully repaid, the sale proceeds must be applied so far as may be necessary, towards the repayment of such outstanding balance; provided that when the car or boat is sold only in order that another car or boat may be purchased the sanctioning authority may permit a Government employee to apply the sale-proceeds towards each purchase, subject to the following conditions :-

 

(a)   the amount shall not be permitted to exceed the cost of the new car or boat;

(b)  the amount outstanding shall continue to be repaid at the rate previously fixed;

(c)   the new car or boat must be mortgaged to Government as required by these rules; and

(d)  The quantum of the advance to be granted to the Government employee on the second or subsequent occasion for the purchase of a Motor car shall be equal to the difference between the price of the vehicle to be purchased and the sale-proceeds left over with the Government employee after the repayment of the earlier outstanding advance including interest thereon, subject to the maximum amount of advance admissible under the rules.

 

Note 1.            A Government employee may be allowed advances to purchase more than one car or boat at a time if it can be shown that such action is clearly desirable in the public interest and provided that the total amount outstanding at any one time by way of such advances against a particular Government employee does not exceed the limit within which advances may be given.

 

Note 2.            When an advance has been granted a second advance will not usually be granted after a period of less than three years from the grant of the first advance.

 

Note 3.            A Government employee who draws and advance in India for the purchase of a motor car  is expected to complete his negotiations for the purchase of and pay finally for the car or both, within one month of the date on which he draws the advance ; failing such completion and payment, the full amount of the advance drawn with interest thereon for one month must be refunded to Government. This condition should always be mentioned in letters sanctioning such advances.

 

“The authority sanctioning advance for the purchase of a conveyance shall ask the Government employee concerned to produce the registration book of the vehicle within a period of one month from the date of purchase of the vehicle or with in a period of two months from the date of drawal of advance, whichever, is earlier, to show that the vehicle purchased by him has actually been transferred in his name by the competent authority failing which he shall be liable to pay penal interest on the entire amount of advance from its date of drawal to the date of submission of registration book;” and

Furnishing of security at the time of registration, as a prospective purchaser as required under Motor Cars (Distribution and Sales) Control Order of 1959, will be the responsibility of the officer concerned. No advance will be given to him from Government funds in this respect.

 

The advance may be applied for well in time and also sanctioned by the competent authority but it should be drawn only after the officer concerned has received a written assurance from the dealer that the supply is likely to be available within a month and a certificate to this effect should be recorded on the bill for the advance.

 

In the event of any delay in supply despite the written assurance referred to in sub-para 3 above, the officer concerned should apply for extension of the time limit within the permissible period of one month and seek permission for retaining the advance for a further period which should be specified. Each such request should be supported by a letter from the dealer concerned indicating the likely period of supply and this will be considered on its own merits.

 

Note 4.            At the time of drawing the advance the Government employee should be required to execute an agreement in P.F.R. Form 18. No advance will be granted until this agreement has been signed. This condition should be clearly stated in all orders sanctioning such advances. When the advance is drawn the sanctioning authority should furnish to the Accountant General a certificate that the agreement in P.F.R. Form 18 has been signed by the Government employee drawing the advance and that it has been examined and found to be in order.

 

The sanctioning authority should see that the conveyance is purchased within one month from the date on which the advance is drawn. On completing the purchase the Government employee will further be required to execute a mortgage bond in P.F.R. Form 19 hypothecating the car or boat to the Government as “security for the advance within a period of one month after the registration/transfer of vehicle in his favour or within a period of three months from the date of disbursement of advance, whichever is earlier. In case the official concerned fails to submit the registration book within the specified period referred to above, the entire amount along with interest and penal interest shall be recovered in lump sum.”. Such a bond is exempt from the duty chargeable under section 40, clause (b) of schedule 1 of the Stamp Act). The cost price of the conveyance should be entered in the schedule of specification attached to mortgage. This bond should be promptly submitted by the sanctioning authority to the Accountant-General for examination before final record.

           

The mortgage bonds should be kept in the safe custody of the administrative department concerned in case in which the advance is sanctioned by the Government. When advance has been fully repaid the bond should be returned to the Government employee concerned, duly cancelled, after obtaining from the Accountant-General’s office a certificate as to the complete repayment of the advance.

 

Administrative departments should satisfy themselves by careful scrutiny of all such bonds that they are in proper legal form and have been regularly executed.

 

Note 5.            Omitted.  Vide Notification No. 22/1/78-FR(4)-3477, dated 13-7-78.

 

Note 6.            Advances for the purchase of a motor car  to Government employees in foreign employ should be granted from the funds of the foreign employer and when the latter desires to make such an advance he should apply to the Government for the necessary sanction. If the sanction is accorded it will be subject to the provision that the advance by the foreign employer shall be regulated by the same cases, however, where a Government employee’s services have been lent to a municipality whose financial position will not permit of the advance, the competent authority may at his discretion sanction the advance from the Government funds provided the Government employees duties are such as to render the possession of a motor car  practically a necessity.

 

Note 6-A. Application may also be admitted for consideration in turn alongwith other employees for the grant of advance for the purchase of conveyance to a Government employee who has been sent on deputation and who despite being eligible for such advance under these rules, is unable to obtain the advance from his borrowing employer.

 

Note 7.            Government employees who are in possession of motor cars purchased with advances obtained from Government while employed in Aden and who bring such cars to India on transfer to appointments the duties of which necessitate the use of cars in the public interest, will be eligible for the grant of additional advances to cover expenses on account of customs duty levied on the imported cars. Such additional advances will be subject to the usual conditions as regards interest etc., and will be recovered within the period still outstanding of the original loan, or a period of 20 months, whichever is longer.

 

*Note:7A- A Government employee who having applied for the advance for the purchase of a conveyance as admissible under this rule, could not be sanctioned such and advance due to non-availability of funds or in whose case due to anticipated delay in sanctioning the advance, there is an obvious need for raising temporary loans to purchase the conveyance, should obtain prior permission from the prescribed authority under the relevant conduct Rules applicable to him for raising a temporary loan to meet the expenditure on the purchase of conveyance and if this authority, is different from the advance sanctioning authority, he should keep the advance sectioning authority informed of   the permission obtained under the relevant conduct Rules. 

*  Inserted vide Govt. Notification No. 2 (11) 2FCD-87/2070 Dt. 22.2.1988

 

Note 8.            The grant of an advance under this rule to a Government employee who proceeds on deputation out of India and desires a motor car for use during his deputation is not admissible.

 

Note 9.            The instructions regarding provision of funds given in clause (1) of rule 10.20 apply mutatis mutandis in the case of advances for the purchase of conveyances.

 

Note 10.When sanctioning an advance the sanctioning authority shall carefully observe the instructions given in this rule and shall always drawn the attention of the Government employee concerned to these instructions.

 

 

(b) ADVANCES FOR THE PURCHASE OF MOTOR CYCLES

 

10.22.  An advance may be sanctioned to a Government employee for the purchase of motor cycle subject mutatis mutandis to the conditions laid down in rule  10.21 and the notes thereunder excepting clause (2) thereof and further to the conditions given below :-

(1)              that the pay of Government employee is not less than five hundred rupees per month ;

 

“(2)      that the amount of advance does not exceed seven thousand and five hundred rupees or the anticipated price of the motor cycle/ scooter, whichever is less. In case of auto cycles and other similar mopeds, maximum amount of advance will be restricted to three thousand rupees or the actual price of the vehicles whichever is less. The recovery will be made in not more than one hundred equal monthly instalments in case of motorcycle/scooter and in not more than seventy-five equal monthly instalments in the case of auto cycle and other similar mopeds ; and

 

Note 1.            An advance for the purchase of scooter may also be allowed to a Government employee on the same conditions.

 

Note 2.            In view of the long distances in Chandigarh which Government employees are required to cover in coming to and going from their officers, the provisions of rule 10.21 and 10.22 stand relaxed in the case of Government employees permanently stationed at Chandigarh who want to purchase scooters, provided their pay is not less than five hundred rupees per mensem.

 

(c) ADVANCES FOR OTHER CONVEYANCES

 

10.23.  An advance may be granted to a Government employee not holding a post which would ordinarily be held by a member of an All-India Service or Provincial Service Class I for the purchase of means of conveyance other than a motor car, a motor boat or a motor cycle, subject to the following conditions :-

 

(1)  An advance will be allowed only when the appointment held entails duties involving touring. In the case of the purchase of bicycles, an advance may, however, be granted even though the post held does not entail touring if in the opinion of the sanctioning authority the possession of a bicycle will add to the efficiency of the government employee concerned.

 

(2)  The amount of the advances does not exceed four hundred rupees or the anticipated price of the conveyance to be purchased, whichever is less. If the actual price paid is less than the advance taken, the balance should be refunded to Government.

 

(3)  Recovery will be made, unless the competent authority otherwise specially directs, in not more than twenty five monthly instalments from the pay bill of the government employee concerned. It will commence with the first issue of pay after the advance is drawn. The amount of interest will be recovered as laid down in clause (v) under Rule 10.16 and the note thereunder.

 

(4)  The conveyance purchased with the advance will be considered to be the property of the Government until the advance with interest accrued thereon is repaid.

 

(5)  A Government employee who takes an advance under this rule should within one month after drawing the advance furnish the head of the office with a certificate giving full particulars of the conveyance purchased with the advance and the cash receipt obtained for the amount actually paid for it.

 

Note 1.            In the case of purchase of bicycles the amount of advance should be restricted to such special nit as may be imposed by general or special order of the Department of Finance.

 

Note 2.            Omitted.

 

Note 3.            See clause (1) of rule 10.20 which applies mutatis mutandis in the case of these advance.

 

Note 4.            Government employees may be allowed a second advance for the purchase of bicycles on the condition that the sanctioning authority is satisfied that the second advance applied for is really required and will be utilized for the purpose for which it is meant. The second advance should not, however be granted before a period of at least three years from the date of first advance has elapsed. Before allowing the second advance the sanctioning authority should made sure that he cycle purchased with aid of the first advance has either been lost or has become unserviceable.

 

Note 5.            The number of cycles advances to be allowed to a Government employee during the whole of his service career should be restricted to two.

 

10.24   An advance will be given only when the sanctioning authority considers that it is in the interest of the public service that the official should use a typewriter in the discharge of his duties.

 

(1)        An advance will be given only when the sanctioning authority considers that it is in the interest of the public service that the official should use a typewriter in the discharge of his duties.

 

(2)        The total amount to be advanced to a Government employee shall not exceed Rs. 400 or the anticipated price of the typewriter, whichever is less. If the actual price paid is less than the advance taken, the balance shall be forthwith refunded to Government. A Government employee obtaining an advance shall produce satisfactory evidence, for the information of both the Accountant-General as well as the sanctioning authority, that the machine has been actually purchased, and that the amount spent is not less than the amount advanced.

 

(3)        Recovery shall be made by deducting monthly instalments, equal to 1/20th of the advance from the pay bill of the Government employee. The amount of interest calculated in accordance with Rule 10.15 will be recovered as laid down in rule 10.16, clause (v) and the note there under.

 

(4) The type-writer purchased with the advance will be considered to be the property of Government until the advance with interest accrued thereon, is repaid.

 

            The provision of clause (7) of Rule 10.21 and conditions (a), (b) and © laid down therein apply nutatis mutandis to the sale of a typewriter purchased with an advance taken from Government.

 

Note.   See clause (1) of Rule 10.20 which applies mutatis mutandis to those advances also.

 

(v)        ADVANCE TO GOVERNMENT EMPLOYEES ON THE EVE OF IMPORTANT FESTIVALS AND TRIPS TO

HILL STATIONS ETC. FOR RECREATION PURPOSES.

 

10.24-A.          An advance may be granted on the eve of important festivals and trips to hill stations, etc., for recreation purpose on the following terms and conditions :-

 

(i)     The amount of the advance will be Rs. 500 or one month’s basic pay as defined in rule 2.44(a) (1) of C.S.R. Volume I, whichever is less.

 

(ii)   The advance will be recovered in four equal monthly instalments the first instalment commencing with the next month’s pay bill, i.e., the pay bill of the month following that in which the advance is drawn. The amount of each instalment shall be rounded off to the nearest rupee, any balance being recovered in the last instalment.

 

(iii)  The advance may be granted both to Gazetted non-gazetted Government employees in receipt of basic pay not exceeding Rs. 1400 per mensem. This concession will not be admissible to work charged staff, who are not entitled to pension, nor to the staff paid from contingencies.

 

(iv) The advance should not be granted to temporary staff not likely to continue in service, for a period of at least six months beyond the month in which it is drawn.

 

(v)   The advance should not be granted to temporary staff not likely to continue in service, for a period of at least six months beyond the month in which it is drawn.

 

(vi) A Government employee may be allowed to draw either the festival advance or the advance for a trip to a hill station, etc., for recreation purposes only once in a calendar year.

 

(vii) A second advance should not be sanctioned till the earlier advance has been recovered in full.

 

(viii) The advance shall be drawn and disbursed before the festival or before the proposed trip to a hill station etc. in connection with which it is sanction.

(ix) Before the advance is sanctioned to temporary staff, sureties from permanent Government employees, or any other form of security considered adequate by the sanctioning authority shall be obtained. The authorities competent to sanction these advances may, at their discretion, dispense with this requirement in the case of temporary staff who have completed 3 years of continuous service and are likely to continue in service till the adjustment of the advance.

 

(x)   advance will be interest free.

 

Note 1.            The heads of offices will be competent to sanction the advance in the case of Class III & Class IV Government employees and Heads of Departments in the case of Gazetted Officers. These advances may be paid by gazetted officers without authority from the Accountant-General, Punjab.

 

Note 2.            The Government employee obtaining the advance should furnish a certificate within months of the drawal of the advance to the effect that the whole of the advance had been utilised for the purpose for which it was obtained.

 

Note 3.            The festival advance will be admissible only on one occasion in the calendar year. The competent authority for the purpose of fixing the festival occasions will be the Head of the Department concerned. He will fix the festival occasions on which such advances will be allowed, after taking into consideration the importance attached locally to such festivals and in consultation with recognised associations staff where such associations exist.

The sub-office of an office located at different stations may be treated as separate establishments for this purpose, but no member of any establishment shall be granted more than one such advance in one calendar year.

 

 “P.F.R. FORM 18”

[Referred to in rule P.F.R. 10.21 (7) note (4)]

FORM OF AGREEMENT TO BE EXECUTED AT THE TIME OF DRAWING AN ADVANCE FOR THE PURCHASE OF MOTOR VEHICLE

AN AGREEMENT made on the day of ________________________(thereinafter called “the borrower” which expression shall include his heirs, administrators, executors and legal representatives) of the one part and the Governor of Punjab (hereinafter called ‘the Governor’ which expression shall include his successors and assignees) of the other part.

WHEREAS the Borrower has under the provisions of the Punjab Financial Rules (hereinafter referred to as “the said rules” which expression shall include any amendments thereof for the time being in force) was applied to the Governor for a loan or Rs. _____________________ for the purchase of a motor vehicle.

            AND WHEREAS the Governor has agreed to lend the said amount to the Borrower on the terms and conditions specified hereinafter.

            NOW IT IS HEREBY AGREED between the parties hereto that in consideration of the sum of Rs. __________________________ paid by the Governor to the Borrower (the receipt of which the Borrower hereby acknowledges) the Borrower hereby agrees with the Governor - (1) to pay the Governor the said amount with interest calculated according to the said rules by monthly deductions from his salary as provided in the said rules and hereby authorises the Governor to make such deductions ; (2) to expend the full amount of the said loan in the purchase of motor vehicle within a period of one month from the date of these presents or if the actual price paid is less than the loan amount to repay the difference to the Governor forthwith ; (3) to produce the registration book of the vehicle to show that the vehicle purchased has actually been transferred in the name of the Borrower by the competent authority within two months of the date of execution of these presents or within one month from the date of purchase of the vehicle, whichever is earlier, failing which the Borrower shall be liable to pay penal interest on the entire amount of the advance from the date of drawal to the date of submission of registration book; and (4) to execute a document hypothecating the said motor vehicle to the Governor as security for the amount lent to the Borrower within a period of one month from the date of the registration or transfer of the vehicle of within a period of three months from the date of disbursement of the amount of advance, whichever I earlier. In case, the concerned Borrower fails to submit the hypothecation bond within the specified period  referred to above, he shall be liable to pay penal interest on the entire amount of advance from the date to drawal to the date of submission of mortgage bond.

            AND IT IS HEREBY LASTLY AGREED ANY DECLARED THAT IF THE MOTOR VEHICLE has not been purchased and hypothecated other formalities under the said rules are completed as aforesiad, the penal provisions of the said rules will become applicable or if the Borrower within that period becomes insolvent or quite the service of the Government or dies, the whole amount loan and interest accrued thereon shall immediate become due and payable.

            IN WITNESS where of the Borrower and ________________ for an on behalf of the Governor have hereunto their hands the day and year first before written.

            Signed by the said

            in the presence of __________________

            (1)        _____________________                                                                              _____________________

(2)        _____________________                  _____________________

 

(Signature of witnesses)            (Signature and designation of the Borrower)

 

Signed by (Name and designation)

for and on behalf of the Governor of Punjab in the presence of :-

            (1)        _____________________                                                                              _____________________

(2)        _____________________                  _____________________

 

(Signature of witnesses)            (Signature and designation of the officer)

 

 (vi)      OTHER ADVANCES

10.25.  Advances may also be made for the purposes specified below :-

Advances on Transfer

“(a) (i) Advances may be sanctioned by the Head of Office or by any other subordinate authority to a Government employee under orders of transfer upto an amount not exceeding one months substantive pay plus the travelling allowance to which he may be entitled under the rules in consequence of the transfer (see also rules 10.13 and notes 7 and 8 below this clause). The advances so made shall be recorded on the last pay certificate of the Government employee who is under transfer.

 

An advance towards pay or travelling allowance as the case may be, made by the lending Government shall be finally booked as revenue expenditure in its books. If it is an advance of pay, the recovery thereof shall be effected from the pay of the concerned Government employee in not more than six monthly instalments commencing from the month in which he draws full month’s pay or/and leave salary on joining his new assignment. If the advance is towards travelling allowance, the adjustment thereof shall be made from the travelling allowance bill when the same is submitted by the concerned Government employee. The credit or net debit, as the case may be, shall be accounted for in the books of the borrowing Government. The same procedure shall be followed when a Government -employees is reverted by the borrowing Government to the lending Government.

 

Note 1.            Authorities competent to sanction advances under this clause may sanction such advances for themselves also.

 

Note 2.            An advance under this clause is also admissible to a Government employee who receives order of transfer during leave.

 

Note 3.            This clause does not preclude the grant of a second advance to a Government employees to cover the travelling expenses of any member of his family who follows him within six months from the date of his transfer and in respect of whom an advance of travelling allowance has not already been drawn.

 

 

Note 4.            When a single lump sum advance is drawn to cover the travelling expenses both of the Government employee himself and of his family, it may be adjusted by the submission of more than one bill if it so happens that the members of the Government employees family  do not actually make or complete the journey with him. In such a case, the Government employee should carefully certify on each adjustment bill submitted by him that a further bill in respect of travelling allowance of the members of his family (to be specified) who have not yet completed the journey will be submitted in due courses and is expected to include an amount not less than the balance of the advance left unadjusted in this bill.

 

Note 5.            The advance of pay under this clause may be allowed to be drawn at the new station after the arrival of the Government employee there, on production of the last pay certificate showing that no advance was drawn at the old station.

 

Note 6.            The amount of advance to be recovered monthly should be fixed in whole rupees, the balance being recovered in the last instalment.

 

Note 7.            Headmasters of Government Industrial schools and institutions can grant advances pay and travelling allowances under this clause.

 

Note 8.            A Superintending Engineer or Divisional Officer of the Department of Public Works may grant advances to any Government employee under his jurisdiction, including himself.

 

Note 9.            In the Department of Public Works if the encashment of a bill for an advance on transfer is likely to delay a transfer which is urgently necessary in the Public interest the advance may be made from the permanent advance (if any) works imprest or other available cash in the hands of the disbursing officer concerned, pending recoupment when the bill is subsequently encashed.

 

Note 10. The sanction of the competent authority to personal advances may, if referred, be obtained, in the form of countersignature on the bill itself before it is presented in the treasury.

 

Note 11 Where after withdrawal of advance under this rule a Government employee does not submit the adjustment bill within one month of the date of completion of the journey, the advance so drawn shall be recovered from the next pay bill or any other dues in one instalment by the Treasury/Assistant Treasury Officers in the case of gazetted officers and by the Drawing and Disbursing Officers in the case of non-gazetted employees.

 

Note 12 An advance of travelling allowance under this rule may be made by the competent authority to a temporary Government employee without insisting on a surety from a permanent Governments employee provided it is restricted only to cover conveyance charges on account of the Government employee concerned, his family and his baggage tot he new station. The competent authority to do so will be the sanctioning authority in respect of a gazetted Government employee and the Head of Department concerned in respect of a non-gazetted or Class IV Government employee provided in the latter case the Government employee concerned has completed one year’s service and is not likely in the opinion of the Head of the Department to be discharged within three month of the receipt of the advance. This does not preclude sanctioning of the advance of the pay and travelling allowance to a temporary Government employee on the same basis as for a permanent Government employee provided the surety from a permanent Punjab Government employee is obtained.

 

Note 13 Advances to government employees on transfer to foreign service may be sanctioned by the authorities that are competent to sanction the transfer. The re-imbursement of the advance to Government by the foreign employer should be made in lump sum by sending a cheque or demand draft in favour of Accounts Officer on whose books the advance is originally booked.

 

Note 14 Advance of Pay/T.A. to Government employees, at the time of their reversion from the Foreign Service, may be sanctioned by the Foreign Employer. Advance to pay should be granted by the Foreign Employer only after consultation with the authority competent to sanction the transfer of Government employee of Foreign service, on the analogy of the provisions to Note 6 below rule 10.21 (7) of the Punjab Financial Rules, Volume I.

 

                        Procedure indicated below, should be followed for re-payment of such advances to the Foreign Employer :-

 

Advance of Pay

           

Immediately on receipt of a demand from the Foreign Employer, duly supported by a copy of cash receipt certified by the foreign Employer concerned, obtained from the officer concerned at the time of the payment of the advance, the competent authority should refund the total amount to the Foreign Employer by means of a bank draft. The amount of the bank draft may be debited in the Accounts under the head “Departmental Advances - Civil Advances, Objection Book Advances” in Section T-Deposits and Advances Part III Advances not bearing interest. The recovery of the advance should be watched in the same manner as in the case of the advance of pay sanctioned to a Government employee under rule 10.25 (a) of the Punjab Financial Rules, Volume I.

 

Advance of T. A.

            Since the T.A. for the return journey on the Government employee’s reversion to Government service is to be borne by the foreign employer, the advance of T.A. Granted by the foreign employer in this regard may be adjusted only on the Government employee furnishing the T. A. bill, which should be sent straight to the foreign employer.

 

10.25(b)           Advances on arrival in India on first appointment or on return from leave or deputation out of India and while proceeding on deputation outside India.

            (b)        Advances may be granted to Government employees not subject to Military rules -

 

(i)     On arrival in India on first appointment of an amount not exceeding two month’s substantive pay less the amount of any advance made in England.

 

Note.   When a Government employee on arrival in India asks for an advance and produces no last pay certificate, an advance may be granted by the Accountant-General on the Government employee furnishing a declaration that he has not received any advance in England.

           

(ii)        On return from leave or deputation elsewhere than in India, Ceylon, Nepal, Burma, and Aden of an amount not exceeding two month’s substantive pay or Rs. 1,000, whichever is less, in addition to any advance made in England, provided that the leave was not earned leave not exceeding four months or any other leave equivalent thereto and that no advance has been drawn under clause (a) above.

 

Note.   The advances may be drawn on the authority of the Accountant-General from any treasury in India to be specified by him. Such advances, as well as similar advances made in England, are recoverable by monthly instalments of one-third of pay fixed in whole rupees.

 

Exception 1.    The recovery of an advance made under the Military Leave Rules to a Military Officer in Civil employ subject to the Military Leave Rules is regulated by those rules.

 

Exception 2.    Special passage advance made in England by the High Commissioner for India at his discretion to enable Government employees to return to duty shall be recovered in 36 monthly instalments and bear interest at the usual rate for such advances-vide rule 10.15.

 

(iii)  Government employees who proceed on deputation outside India may be granted advances subject to the following conditions :-

 

(1)  the period of deputation is not less than one month ;

 

(2)  the amount of advance is limited to a month’s pay of the officer and is recovered in not more than three monthly instalments ; and

 

in the case of temporary Government employees, surety from a permanent Government employee is obtained before the advance is sanctioned.

 

 

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